4 Methods Of Scanning Documents

To scan a document into your computer, smartphone, or tablet, follow the steps below. You’ll need a scanner (or a printer with a built-in scanner) connected to your computer to do this on a PC. On an iPhone, you can scan documents using the built-in Notes app, while Android users can use Google Drive’s scan feature.

METHOD 1: Using Windows



  1. Place a document in your scanner face down. Ensure your scanner is turned on and connected to your computer.
  2. Press the Start button. Click the Windows logo at the bottom-left corner of the screen.
  3. In Start, type "Fax and Scan" to access the built-in scanning tool.
  4. Select "Windows Fax and Scan" from the search results.
  5. Click "New Scan" in the upper-left corner of the Fax and Scan window.
  6. Ensure your scanner is selected. If not, click "Change…" and pick the correct scanner.
  7. Choose a document type from the "Profile" drop-down box.
  8. Select a color scheme: "Color" or "Black & White" from the "Color format" drop-down.
  9. Choose a file type (e.g., PDF, JPG) from the "File type" drop-down menu.
  10. Adjust any additional settings like resolution if needed.
  11. Click "Preview" to check the scanned document before finalizing.
  12. If everything looks good, click "Scan" to begin the process.
  13. Locate the scanned document:
    • Open File Explorer.
    • Navigate to "Documents."
    • Open the "Scanned Documents" folder.

METHOD 2: Using the Mac


  1. Place a document in your scanner face down. Before you go any further, make sure your scanner is turned on and connected to your computer.
  2. Select Apple from the navigation bar. In the top-left corner side of the screen, click the Apple logo.
  3. Select System Preferences from the drop-down menu.
  4. Select Printers & Scanners from the drop-down menu.
  5. Choose a scanner. In the left-hand column, click the name of your scanner (or printer).
  6. Select the Scan option.
  7. Click "Open Scanner" to access scanning features.
  8. Select Show Details from the menu.
  9. Choose a file format.
  10. Decide on a color scheme.
  11. Decide where you want to store your files.
  12. Alter the page’s other options.
  13. Select Scan from the menu.

METHOD 3: Using the iPhone



  1. Open Notes. Tap the icon for the Notes app.
  2. Select “New Note” from the drop-down menu.
  3. Press the button (plus icon) at the bottom of the screen.
  4. Select Scan Documents from the drop-down menu.
  5. Take a picture of a document with your phone’s camera.
  6. Press and hold the “Capture” button.
  7. Select Keep Scan from the drop-down menu.
  8. Press the Save button.
  9. Press the Share button.
  10. Scroll to the right and select Create PDF.
  11. Press the Done button.
  12. Make a backup of your scanned document.

METHOD 4: Using an Android


  1. Go to Google Drive and sign in.
  2. Choose a folder. Select a folder where you want to save your scan.
  3. Press the + button. It’s at the screen’s bottom right corner.
  4. Select Scan. The pop-up menu contains this camera-shaped icon.
  5. Take a picture of a document with your phone’s camera.
  6. Press and hold the “Capture” button.
  7. Press the save button in the bottom right corner.
  8. Crop your scan if necessary.
  9. Tap + to add extra pages to the PDF.
  10. Save your scanned document to your phone for future access.

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